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Beginning MS
Publisher Robert
Mayben: rmayben@bama.ua.edu
1)
The Technology
in Motion Program (www.inservice.ua.edu/tim) 2)
Summer Workshop
Web Sites (www.bama.ua.edu/~rmayben/tim/summerworkshops.html)
3)
Workshop Web
Site (www.bama.ua.edu/~rmayben/tim/summerpublisher.htm) Overview of the Publisher
Interface Microsoft
Publisher is an application that can help you create sophisticated
publications. Some examples of Publisher documents include:
A typical
publication will contain a mixture of graphics and text. Publisher provides a
large number of design templates to easily create publications, as well as a
“Blank Print Publication” option to create your own publication from scratch.
This
handout packet is designed as a stand-alone tutorial that you can use at your
convenience to reinforce concepts covered today. Starting
Publisher Launch
Publisher. To do this, you may either double-click on the icon on your
desktop (if a shortcut already exists), or go to the Start menu, select
Programs, select Microsoft Office, and then select Microsoft Office Publisher
2003. Once you
start Publisher, you will see a window similar to the one at the top of the
next page:
There are
four design template options for creating new publications: 1. Publications
for Print – allows you to choose a template to quickly and easily create a
publication. 2. Web Sites
and E-mail – allows you to create web sites and custom e-mails using
templates. 3. Design Sets
– allows you to use custom templates to create a publication using a design
scheme. 4. Blank
Publications – allows you to create a publication from scratch using one of
several preformatted, blank templates. The
easiest way to create a new publication is to use one of the many design
templates available from Microsoft. First, however, you need to decide what
type of publication you are creating. Today, in order to learn the basic
features of Publisher, we’ll create a flyer for an event. Please see page 12
for a description of the flyer you will be creating. Selecting
a Template To start
creating a flyer, you first need to decide which template you would like to
use. By clicking on the “Publications for Print” option in the Task Pane, you
can access a listing that shows the broad categories of publication design
templates available in Microsoft Publisher. Publication
design templates marked with a do not have subcategories; publication design
templates marked with a do have subcategories. Clicking
on the will expand that option so you can see what subcategories of design
templates are available. To select
a template: 1. Click on Publications
for Print. 2. Explore
the different templates available, including those available under categories
such as Calendars and Resumes. 3. Click on Flyers
and
then on the Event subcategory. 4. Select a
template that you feel is appropriate for the party event described in the
handout. 5. A box
asking you to provide some basic information that will automatically be
filled in on your flyer will pop up. Click the Cancel
button
to close this window. So far,
we have picked the type of publication we are creating, and what template we
would like to work with to create our publication. At this point, your window
will look something like this, depending on the template you chose:
The Task
Pane on the left has changed to the Flyer Options menu. On
the right is the workspace with the flyer template that you have selected. Changing
the Color Scheme First, we
should change the color scheme of the flyer to colors that are more
appropriate. For example, some color schemes that would work for our Fourth
of July Party flyer could include the Your school colors, patriotic colors,
or another color scheme of your choice. 1) Click on Color
Schemes in the Task Pane. This changes the bottom half of the Task Pane
to the Apply a color scheme selector. You can select one
of the present Microsoft color schemes, or choose to create a Custom
color scheme. To do this:
a. Click on Custom
color scheme at the bottom of the Task Pane window. b. You will
now see the Color Schemes window, which will allow you to select your
own colors for the flyer, including colors for accent boxes and hyperlinks. c. Click on
the down arrow in the New box to select a new color
for each of the options.
The Preview box on the right will
change as you make your selections. d. If you
anticipate using this scheme again, you can click on the Save
Scheme button Changing
the Font Scheme Next, we can
select what font scheme will be used in our flyer. Changing the fonts used on
your flyer changes the look and feel of the flyer extensively. A formal
event would use require a more formal font such as the fonts in the Fusion
font scheme, whereas a less formal event could be indicated using a font
scheme such as Casual. To Change
the Font Scheme: 1)
Click on Font Schemes in the
Task Pane. This changes the bottom half of the Task Pane to the Apply
a font scheme selector. 2)
Select a font scheme from the list. Click
on several schemes to explore the options available. The publication on the
right will change according to the scheme you have selected. The default
selection is the Wizard: Flyer Wizard
option
at the top. Changing
Colors and Fonts on the Publication You can
also change the colors of the text and boxes on the page without using the
Color and Font Scheme options. This can be very helpful when you want just
one section of the page to appear in a different color, or with a different
font size or style, while the rest of the flyer remains the same. Changing
Box Fill Color 1)
To change the color of a box, click
on it – you should see eight little circles around the border of the box. 2)
Click on the down arrow in the Fill
Color icon 3)
Select a color to fill the box. Changing
Text Color 1)
To change the color of text, select
the text you would like to change. 2)
Click on the down arrow in the Font
Color icon 3)
Select a color for the text. NOTE: To undo
any formatting changes, go to the Edit menu and
select Undo. Changing
Font Style 1)
To change the font style of text,
highlight the text you would like to change. 2)
Go to the Format menu and
select Font. 3)
Change the options as desired. For example,
here you can change the Font used, the style, the size, the color, and apply
different effects to the text. Check the Sample box
frequently to make sure that you like the way your text is appearing. Changing
the Default Graphics As you
can see, several of the templates, including the one used in the example,
include a graphic. You may wish to further customize your flyer by selecting
your own graphics. For example, you could include your school logo or a picture
of fireworks to indicate the Fourth of July theme for the party.
First, we
will change a graphic using the Clip Art options available from Microsoft. 1)
Right-click on a graphic in your template.
Select Change Picture, and the select Clip
Art from the menu. 2)
Your Task Pane window has now changed to
the Clip Art menu. Enter text that describes the type of
graphic you would like to search for into the Search
for box and click the Go button. 3)
If your search is successful, clip art choices
representing your search text will appear in the bottom half of the Task
Pane. Clicking on the clip art picture will change the graphic to the one you
have selected. Explore the options until you find one you like for your
flyer. 4)
Depending on the colors you picked in your
color scheme, the image may be washed out with one of the accent colors you
chose earlier. To fix this problem, right click on the picture and select the
Format Picture
menu
option. Click on the Picture tab, and
then click on the Recolor button.
Click on Restore Original Colors and then OK to
restore the image to its original colors. 5)
To resize the image, click on one of the
circles in the corner of the image and drag it while holding down your mouse
button to the desired size. To change how the image is positioned on the
flyer, click on the center of it and drag the image while holding down your
mouse button to where you would like the graphic to appear. Next, we
will insert a graphic saved on the desktop into our flyer. 1. First we
will go to the Internet to locate a picture. 2. After you
locate the picture that you want to use, right click on it, select Save Image
As, and then place it in your folder.
3. Click on
the Picture Frame icon in the Object Toolbar. Select Picture
from File from the options in the menu. 4. Your
mouse pointer has changed to a 5. Navigate
to your folder, and select the file that you saved there. Click the OK button to
add it to your flyer. The image will be inserted where you clicked. Resize it
and move it following the same steps listed above for
clip art. Deleting
Unwanted Objects Occasionally,
the template will include objects that you do not want to include in your
finished flyer. 1)
Right click on the object you would like to
delete. 2)
Select Delete Object on the
menu. Entering
Text on the Flyer At this
point, you should have your flyer color scheme, font scheme, and graphics set.
All that remains now is to enter your information onto the flyer. 1)
Select the text you wish to replace on the
flyer template. |
. Type
in a name for your color scheme (example: UM Colors) and click the 
