UA Technology in Motion

Advanced Word

Robert Mayben: rmayben@bama.ua.edu

Introduction

1) The Technology in Motion Program (www.technologyinmotion.state.al.us)

2) Workshop Web Site (http://www.bama.ua.edu/~rmayben/tim/advword.htm)

Sites & Handouts used to develop this workshop

1) Cal State Microsoft Tutorials (www.calstatela.edu/its/docs/microsoft.htm#03)

2) UWEC Online Help (www.uwec.edu/help/word03.htm)

3) SDSU BATS Handouts (www-rohan.sdsu.edu/~bats/PDF/pdfhandouts.html)

4) Maryland Library (www.lib.umd.edu/groups/learning/handouts/word2003intermed.doc)

Workshop Topics

1) Tables (www.calstatela.edu/its/docs/pdf/intword03.pdf)

2) Sorting (In Tables & Out)

3) Mail Merge (www.calstatela.edu/its/docs/pdf/advword03.pdf)

4) AutoText
The Quick Brown Fox Trick =rand(X,Y)

5) Watermark Backgrounds: www.microsoft.com/Education/AddWatermark.mspx

6) Columns

Pull down the Format Menu è Select Columns è Select the Number/Formatting of the Columns (Highlight the desired text if you want the Title to stay Centered!) Notice the APPLY TO box at the bottom. This can save you from fighting with columns.

7) Breaks & Shifting

Page Break: Hold down the Ctrl Key as you click enter.

Holding down the shift button while pressing ENTER enables you to create extra lines when using bullets or numbers.

8) Print Screen & Paste

9) Organizational Charts

10)Attaching Documents to Email

Microsoft Word from Office tips & Tricks workshop

1) Menus & Tool Bars: Before We Begin
Full Menus: ToolsèCustomizeèOptions TabèCheck the box for Always Show Full Menus
Tool Bars on Two Rows: Locate Toolbar OptionsèSelect Show Buttons on Two Rows

2) Text Special Effects: www.microsoft.com/Education/TipSpecialEffect.mspx

3) Captions for Pictures: www.microsoft.com/Education/AddCaption.mspx

4) Go Back (Ctrl+Alt+Z)
The Go Back command scrolls directly back to the last place you clicked -- which usually means the last place you edited -- even if it was in another open document. In fact, each time you use the Go Back command, your insertion point jumps among four places -- the last three edit spots and your current position. Also try Shift+F5 to go back to the last place you edited.

5) Delete the Last Word: Ctrl+Backspace

6) Rearrange Paragraphs
Click on the paragraph you'd like to move, hold down Shift-Alt, and move the paragraph up or down using the arrow keys.

7) Selecting Large Pieces of Text
Click at the beginning, hold down the Shift key, click at the end, & release the Shift key.

8) Drop Cap: www.microsoft.com/education/dropcap.mspx

9) Make Words Stand Out/Highlight Tool: www.microsoft.com/Education/HighlightTool.mspx

10)Inserting Graphics as AutoText

Use Word’s AutoText feature to insert frequently used graphics, such as company logos or scanned signature files.

a. Insert the graphic into any Word document, then click it once to select it.

b. Select AutoText from the Insert menu, then New from the submenu.

c. In the box that appears, type a name for the entry (such as Ourlogo).

d. Click OK.

e. Now to insert your graphic into a document, just type the name of your AutoText entry (Ourlogo in our example) and press F3.

11) Graphic Organizers w/AutoShapes: www.microsoft.com/Education/TextAutoShapes.mspx

12)Scraps: Select Desired Text è Drag to Desktop è Drag into any document

13)Tables: How do I make the lines print or not print?

After creating table: Click inside your table è Pull down the Format menu è Select Borders and Shading è Select the Setting that you desire (None = Invisible Lines)

14)How to print two pages on a single sheet of paper (2 Methods):

A) www.microsoft.com/Education/TipTwoUp.mspx

B) Pull down the File Menu è Select Print è Locate Zoom in the lower Right-Hand Corner è Select the Number of Pages that you desire on a single sheet è Click OK

15)Flipping Objects: www.lib.umd.edu/groups/learning/handouts/word2003intermed.doc

Need more help or ideas?

1) Georgia Perimeter College Word Handouts: www.gpc.edu/~training/handout.htm#word

2) Microsoft Class Tips Archive: www.microsoft.com/education/ClassTipsArchive.mspx

3) UAB Word Bookmarks: www.ikeepbookmarks.com/office (Click on Word)

3) *****DDM’s Microsoft Office Tips & Tricks: www.ddmcomputing.com

4) Internet 4 Classrooms Online Practice Modules: www.internet4classrooms.com/on-line.htm

5) Lafayette Parrish Staff Development Handouts: www.lft.k12.la.us/site560.php

6) Office XP Tips & Tricks: www.microsoft.com/office/previous/xp/tips/default.asp

7) Better Solutions Word Tutorials: www.bettersolutions.com/word.aspx

8) University of Reading Handouts: www.reading.ac.uk/ITS/info/training/notes.htm#Word

9) MIStupid Word Tips: www.mistupid.com/tutorials/word

10)Office Tutorials: www.officetutorials.com

11)UIS Intermediate Word: www.uis.edu/ctl/training/handouts/IntWord03.pdf

12)UIS Word Curriculum: www.uis.edu/ctl/training/curriculum.htm#WordProcessing